Over the course of the last several years, TSI employees have operated within the confines of a single folder on the U drive and have shared documents through the use of GroupWise.  Today, this is different.  Now, many employees can share their data or their department's data with other employees and groups.

Before getting into a couple of examples, take a look at the Novell Services screen image to the right.  As you can see, the structure is broken down by locations.  Here's a brief overview of what you can expect to see inside of the structure.  If you click on the + sign beside of Users, it will expand and you will see all sites that are currently active at TSI.  If you click on the + sign beside of each site, such as Bryant, you will see a couple of groups as well as all the users.  Groups have two people in the icon and users have one person in the icon.  There are also groups that exist right under TSI itself, that will eventually move under their respective locations, such as under Main Office, for example.

In this structure, you can assign rights to groups, individuals and organizations (such as Bryant or TSI).  Which object you chose to assign rights to provides for the number of people who can access the data you are providing rights to.  For example, if you provide rights to TSI, then every single person at TSI can access your data.  If you provide access to Bryant, then all users at Bryant can access your data.  The same is true of users and groups--if you assign rights to a specific user, then only that person can access your data.

As for an explanation of the rights that are available, here is a list explaining each right:

S: Supervisor--all rights to a file. This right cannot be set here, but will be shown if set by an administrative tool.
R: Read--the trustee can read the contents of files
W: Write--the trustee can write to an existing file.
E: Erase--the trustee can erase a file
C: Create--the trustee can create a new file
M: Modify--the trustee can modify an existing file
F: File scan--the trustee can see a file in a directory listing
A: Access control--the trustee can add or remove trustees from the folder

Note: To be able to collaboratively edit Microsoft Office files, all of the RWECMF rights need to be set.To provide read-only access to files, set the R and F rights.Users who are given the A right can remove their own rights to files, or grant rights to anyone else. Use the A right with caution.

Now, for some examples:

Example 1:  Full Access to a folder for all of TSI.  You want to highlight TSI in the middle window, click on Add.  This will put TSI in the top window (Trustees).  Then, you'll see a bunch of check boxes under S R W E C M F A.  Click the check boxes for all letters, except S and A.  This will allow all users to have full access, with the exception of Supervisor and Access Control rights.

Example 2:  Read only rights to Bryant & Callowhill.  Highlight Bryant and click Add.  Highlight Callowhill and click Add.  Up in the top window, you should see that R and F have check marks already.  This is sufficient in this instance, so just click OK to make it take affect.  Anyone from Bryant or Callowhill will be able to view the data, but they will not be able to edit it.

Example 3:  Full access to three separate users.  You need to give access to ghenry, ryeso, and dknight.  Keep clicking on the + signs until you can see users under the Main Office group and then highlight ghenry and click add.  Find Jane and highlight ryeso and click Add.  Find Dohrman and highlight dknight and click Add.  Then up in the Trustees box where their names are listed, place checks in all boxes, with the exception of S and A.