VIDEO: Creating/Editing Signatures in Outlook 2003 and Outlook Web Access 2007

Video:

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Summary: 

Signatures can be added in up to three different places in the network, depending on how you access the network.

First, if you work on a regular Windows XP Desktop or Laptop Computer that connects to the network, you will want to follow the procedure for adding your signature to your profile.

Second, if you work on a thin client, netbook or access remote desktop through the TSI Remote Office (SSLVPN), you will want to follow the procedure for adding your signature to that profile as well.  If you add your signature on your workstation, it is only on your workstation.  It does not update your profile on the remote desktop.

Third, if you use the Outlook Web Access application through TSI's website, you will want to follow the procedure for setting up signatures in it as well.

Step by Step directions for Outlook 2003 (on workstations, thin clients, netbooks or laptops)

To set up an email signature in Outlook:

• Select Tools | Options... from the menu in Outlook.
• Go to the Mail Format tab.
• Click Signatures... under Signatures.
• Click New....
• Give the new signature a name.
  • If you set up more than one signature for different purposes — work mail vis-à-vis personal chat, for example —, name them accordingly.
• Click Next >.
• Type the desired text of your email signature.
  • It is best to limit your signature to no more than 5 or 6 lines of text.
  • You can use the Font... and Paragraph... buttons to format your text.
  • Additionally, you may select a business card to add under vCard options.
• Click Finish.
• Now click OK.
• If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. You can either create a signature specifically for replies or use the same one.  Just select it under Signature for replies and forwards:.
• Click OK again.

Creating a Signature for Outlook Web Access (OWA)

You can create personal signatures to add to the messages you send.

1. Login to Outlook Web Access at https://email.transitionalservices.org/owa using your username and password.
2. Click Options in the Navigation pane.
3. Under Messaging, go to the  E-mail Signature section.  In the Signature window, create your signature.
4. Click Save.
5. If you wish to include this signature in every outgoing email, select Automatically include my signature on outgoing messages under E-mail Signature.
6. If you are in the process of creating a message and wish to insert a signature, click Insert Signature in the message's toolbar.